One of the strengths of today’s project management software is the ability to identify and provide..

One of the strengths of today’s project management software is
the ability to identify and provide options for resolving resource allocation
problems. A project manager who uses MS Project to plan projects shared with us
the following checklist for dealing with resource conflicts after preliminary
assignment of resources has been made.

1. Assess whether you have overallocation problems (see Red
in the resource sheet view.)

2. Identify where and when conflicts occur by examining the

resource usage view.

3. Resolve the problem by

 a. Replacing overallocated resources with
View complete question »

One of the strengths of today’s project management software is
the ability to identify and provide options for resolving resource allocation
problems. A project manager who uses MS Project to plan projects shared with us
the following checklist for dealing with resource conflicts after preliminary
assignment of resources has been made.

1. Assess whether you have overallocation problems (see Red
in the resource sheet view.)

2. Identify where and when conflicts occur by examining the

resource usage view.

3. Resolve the problem by

 a. Replacing overallocated resources with appropriate 
resources that are available. Then ask if this solves the problem.

 If not:

 b. Use the leveling tool and choose the level within slack
option.

i Does this solve the problem? (Are resources still
overallocated?)

 ii Check the sensitivity of the network and ask if this is
acceptable.

 If not:

 c. Consider splitting tasks.

 i Make sure to readjust task durations to take into account
additional start-up and shutdown time.

4. If 3 does not work then either:

 a. Use level tool default option and ask if you can live
with the new completion date.

 If not:

 b. Negotiate for additional resources to complete the
project. If not possible

 c. Consider reducing project scope to meet deadline.

While this checklist makes specific references to MS
Project, the same steps can be used with most project management software.

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